Manuscripts and Archives Digital Reproduction Policy
The library scanner is used primarily by library staff for internal use. It is occasionally used to copy images and documents for library patrons. There is no public access to the scanner; all scanning is done by a library staff member.
Due to time and staffing constraints, we cannot provide unlimited numbers of scanned images to patrons. If you are interested in having images from this department scanned, the curator of manuscripts and archives will discuss your project with you, so that an agreement may be arrived at as to the number of images that will be scanned here. Anything above that number will be sent to Harvard Imaging Services for scanning.
When images are scanned in this department, they will be sent to the patron as an attachment to an email message or on a disk. The charge for one image sent in an email message is $10.00. If more than five scanned images are requested, there is also a $15.00 handling charge. If a patron prefers to have the images put on a disk and mailed to a destination within the continental U.S., the handling charge will be $30.00. (The cost of disks sent overseas will vary.) The scanned images will be accompanied with an invoice and a notice stating that they are to be used for private research only and not for commercial use. This notice should be signed by the patron and returned with payment.
If a patron wishes to publish an image from this department, he or she must write a letter stating what images they wish to use, what collection(s) they are from, and the name of the intended publication. This letter should be addressed to the curator of manuscripts and archives. If the curator decides to make this image available for publishing, the patron will receive a letter stating this, which will also clarify whether or not Harvard University owns the copyright to the image. If Harvard University does not own the copyright, the letter will state that it is the patron's responsibility to identify and satisfy any claimants of copyright for it. This letter will also clarify how the image should be credited in the publication.