Course Reserves

Deadlines | Submission | Links on Course Websites | Copyright

Andover-Harvard Theological Library will put materials on reserve for any course offered through the Divinity School. If the material is not owned by the library, we will make every effort to obtain a copy of the material—through purchase or loan—so that the material is available for course participants.

Deadlines

Please submit course reserves requests by the following dates to ensure enough time to process your requests:

  • Fall term: July 1
  • Spring term: December 1

Timely submission of requests is essential. The library staff will fulfill reserve requests in order of receipt. Delays will be necessary if requested reserve items are circulating to another patron (necessitating a recall) or if items must be purchased, received, and processed. Reserve requests received after the dates above will not likely be ready for the first day of classes. Late reserve requests typically require up to ten days for processing, depending on the number of other late requests.

Submission

There are two preferred methods for submitting textbook orders to the Harvard COOP and library reserves requests:

  • Submit the COOP Course Book Request Form to reserves@hds.harvard.edu and ask them to forward your order to the COOP (we will do so within the next two business days). The library will automatically also put your textbooks on reserve. Subsequent and additional reserves requests must be submitted to reserves@hds.harvard.edu using the library's Reserves Form or the Reading List Tool, available on the Library page of your HDS course website.
  • Submit the COOP Course Book Request Form directly to the Harvard COOP and send the same form to reserves@hds.harvard.edu to have your textbooks put on reserve. See the COOP's How to Submit Textbook Requests. This option requires you to contact both the COOP and the library. Subsequent and additional reserves requests must be submitted to reserves@hds.harvard.edu using the library's Reserves Form or the Reading List Tool, available on the Library page of your HDS course website.

If you choose an alternative book vendor to the COOP, please send that textbook order list to reserves@hds.harvard.edu as well. Subsequent and additional reserves requests must be submitted to reserves@hds.harvard.edu using the library's Reserves Form or the Reading List Tool, available on the Library page of your HDS course website.

It is also important to let the COOP and the library know if you will not require any textbooks or reserve items.

Regardless of the method used to submit your reserves list, your list will automatically display on your course website in the Reading List Tool once it is processed by the library staff.

If you have any questions, please email reserves@hds.harvard.edu or call 617.495.5788 and ask for Laura Whitney. If you have questions related to using the Reading List Tool available via your HDS course website(s), please email coursesites@hds.harvard.edu, or contact Kama Lord in the Office of Information Technology and Media Services at 617.496.9304.

The following items may be placed on course reserve:

  • Any circulating books or media owned by the library, with the exception of periodicals. If the library does not own the item and it is considered a necessary part of coursework, it will be considered for purchase by the library.
  • Materials from other Harvard libraries will be borrowed and placed on reserve at Andover-Harvard, subject to availability.
  • A single photocopy of a journal article for which we cannot provide a digital link.
    • Each article may be listed separately in the Reading List Tool.
    • Alternatively, a binder of collected readings may be submitted (one copy only).
    • If the coursepack or source book of readings has been commercially produced through a vendor (such as University Readers or Kinko's), with copyright permissions secured, multiple copies may be placed on reserve.
  • A single photocopy of a book or a reasonable portion of a book (in lieu of the actual book).
  • Personal copies of books, textbooks, or media; however, the library cannot guarantee the safety of these items (either by loss or mutilation).
  • Course syllabi, lecture notes, exams, readings. We strongly encourage that these items be placed on course websites in electronic format rather than on reserve. If you are in need of assistance for this purpose, please email coursesites@hds.harvard.edu, or contact Kama Lord in the Office of Information Technology and Media Services at 617.496.9304.

The following items may NOT be placed on course reserve:

  • Reference books (these may be listed on the course website reserves list, but will remain in the reference collection) 
  • Bound journals or single issues of periodicals
  • Multiple copies of photocopied material
  • Print or photocopies of materials that are available online
  • Scanned files on a CD
  • Microfilm

Please note: At this time, the library remains unable to create electronic reserves. With each reserves list, the library will search Harvard's licensed electronic resources to see if an online copy of the material is available. We will create a link to the online version in the HOLLIS listing for the reserve item, where applicable.

Links on Course Websites

Course websites can be used to provide registered students with direct links to articles via online resources that are licensed by Harvard Libraries. Including links to licensed online resources instead of including the content in a coursepack will reduce costs for students.

There are two methods for locating the full text version of an article.

  • Use Citation Linker: The fastest way to find an article is to use the Citation Linker. Use the form provided to fill in as much information as you have about the article. If the search is successful, you will retrieve at least one link that will take you to the article.
  • Search the HOLLIS Catalog: If you didn't find the article in the Citation Linker, be sure to check the HOLLIS Catalog. There are cases where a journal is available online, but for some reason doesn't show up through the Citation Linker. The most efficient way to search HOLLIS is to use the "Journal" subset of the catalog and browse by journal title. If the journal is available online, you will see the notation "networked resource" in the location field, along with a URL. Clicking that link will take you to the journal's website, where you can search or browse for the article you need.

For further explanation—including screen image examples—of linking to online journals and articles, please see the Harvard College Library’s Linking to Harvard Library E-Resources. If you have any questions about creating links to licensed online resources, please email reserves@hds.harvard.edu.

Copyright

Materials placed on course reserves and on course websites are subject to Title 17 of the United States Code (commonly referred to as the "copyright law"). Resources for understanding how copyright law affects course reserves and course websites include: